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FRONT OFFICE ASSISTANT

Our Client, A Montessori Preschool And Elementary School Equipped With Individualised And Practical Methods That Focus On The Development Of The Whole Child, Seek To Engage A Highly Professional Individual For The Position Of An Front Office Assistant.

Responsibilities

 Key Areas of Responsibilities:

▪ Photocopying

▪ Lunch

▪ Pick up & Drop off

▪ Supervise cleaning

 

 

Photocopy Duties

▪ Responsible for all photocopy task.

▪ Handle staff’s photocopying requests and photocopies documents when needed.

 

Lunch Duties

▪ Liaise with food vendors

▪ Handle and resolve students lunch issues with vendors.

▪ Ensures student’s lunch is properly distributed.

 

Pick up and Drop Off Duties

▪ Carry out pick-up and drop-off duties

▪ Be sensitive to the needs of parents and be swift to respond.

▪ Help parents with handling their child/children when needed.

▪ Ensure students follow standard procedure of washing their hands in the morning before proceeding to their individual classes.

 

Cleaning and General Office Assistant Duties

▪ Manage Medication request chart and ensure students on medication take their drugs as at when due.

▪ Work with Admin office to ensure Support Staff rota is updated in real time and supervise Support Staff with a view to ensuring that stop checks are ongoing as expected.

▪ Ensure parents waiting room is cleaned, fully stocked and ready for use daily.

▪ Monitor students’ activities during Specials, when needed.

▪ Ensure play ground is safe and ready for daily use.

▪ Generally, assist the Front Desk Officer, and Admin office when needed.

▪ Participate in stock take duties at the school store.

 

Requirements

Educational Qualifications:
▪ A minimum of a SSCE

Relevant Experience:
▪ Minimum of two years of college or business school or any combination of education, training and experience that provides the knowledge, skills and abilities required for this position.
Key Competences:
▪ Work confidentially with discretion.
▪ Perform a wide variety of clerical and secretarial duties to coordinate school office activities.
▪ Perform public relations and communication services for the Administration.
▪ Compose correspondence independently.
▪ Complete work with many interruptions and work independently.
▪ Maintain good public relations with students, parents, staff, and the public.
▪ Meet schedules and timelines.

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